6 steps for handling your business card exchange in Japan like a boss

In Japan, exchanging business cards (meishi) is more than a simple exchange of contact details—it’s a highly-valued practice that can leave a lasting impression. Handling this process correctly shows respect and demonstrates your understanding of Japanese business culture. Here’s a simple guide to ensure you exchange business cards the appropriate way.

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  1. Keep your business cards easily accessible so you’re not struggling to find it when the time comes. Always use a designated business card holder (instead of your wallet or keeping your cards loose in your pocket, which looks unprofessional)
  2. When approached, promptly take out a card
  3. Bow as you hold the top corners of your card (facing the recipient) and introduce your name and company
  4. Accepting the other person’s card first is seen as a humble gesture
  5. Take a moment to read the card you’ve received and engage in conversation
  6. Only put the card away in your holder after the conversation ends and when they’re out of sight

By following these steps, you’ll convey respect and professionalism, helping you build strong business relationships in Japan.